Terms & Privacy

These terms cover using this website and the Houston Party Network app. They are not the terms of a booking. When you book us, the agreement is the written quote and confirmation we send you, and where that differs from anything here, the written quote is what counts.

Prices and plans on this site

The package and add-on prices, and any plan produced by Plan My Event or shown by the Event helper, are estimates based on what you tell us. They are not an offer and they do not book anything. Where you see Price on request, there is no published price and the figure comes with your quote.

Nothing on this site can hold a date for you. Availability is only ever confirmed by us, in writing.

What is listed here

We keep the venue schedule, the packages and the prices as accurate as we can, but nights move and venues change their plans. If a listed night matters to you, check with the venue or call us before you travel.

Using the site

Please do not use this site to send unlawful, abusive or deliberately misleading content, to try to reach accounts or data that are not yours, or to copy our photographs, wording or branding for use elsewhere without asking first. The photographs, text and marks on this site belong to Houston Party Network or are used with permission.

The app and this website are for people aged 13 and over, and booking an event is for adults. By creating an account, or by sending anything through the website or the app, you agree to these terms.

No tolerance for objectionable content or abusive users. Do not send or post anything that harasses, threatens or bullies anyone, hate speech, sexual or violent content, or somebody else's private details. A song request with slurs or explicit wording is not sent, and team chat has its own rules that everyone agrees to first. A DJ can report a song request and block the phone it came from; in the team workspace, any message, comment or person can be reported, and anyone except HPN's admins can be blocked. We look at every report within 24 hours and remove what breaks these terms and, if need be, the account of whoever posted it.

Song requests

A song request goes to the DJ you send it to. Please keep requests friendly: one with slurs or explicit wording is not sent, and a DJ can reject a request, or stop a phone sending them requests for the rest of the night.

Links to other sites

Where we link to a venue's page or another company's service, we do not control what is on it and we are not responsible for it.

Last updated: 2 November 2026.

Privacy policy. This is the privacy policy of Houston Party Network LLC ("HPN", "we"), for this website and for the HPN – Houston Party Network app for iPhone and Android, which HPN publishes on the App Store and on Google Play (developer name "H-Town Party").

What we collect, and why

When you ask for a quote — through Contact us or through Plan My Event — we collect what you give us. That is your name, email address and phone number, and the details of the event: the type, the date, the start and finish times, the venue and town, roughly how many guests you expect, a budget range, which services you are interested in, and anything else you choose to add. We use it to reply to you, to put a quote together, and to run the event if you book us. Everything you send us travels over an encrypted (HTTPS) connection.

If you create an account

An account stores your email address and your password. We never store the password itself — only a scrambled version of it that cannot be turned back into your password, which is why we can reset it but never tell you what it was.

If we are running your event, the planning pages store what you enter there: timings, must-play and do-not-play songs, notes for your DJ, and your answers to the planning questions. That is what your DJ works from on the night.

If you allow it on your event page (AI check of your plan), our team can ask an AI assistant (Claude, made by Anthropic) before the day to read your planning answers and point out anything that does not add up, such as times that clash or a song on both your must-play and do-not-play lists. Only then are your answers sent to Anthropic for that check, and only our team sees what it says. It is off until you switch it on, and you can switch it off at any time.

The Event helper

The Event helper on this website and in the app answers from Houston Party Network's own information: our prices, our venue schedule and answers our team has written. It uses no AI and no outside service, so what you type into it stays with us. The questions typed into it are kept for 90 days, with whether it could answer them and any 👍 or 👎 you give an answer, so our team can see what it could not answer and improve its answers. No account, name or IP address is kept with them, and we take card numbers, phone numbers and email addresses out of them. Please do not type your name, address, card numbers or passwords into it.

The event concierge (until 29 October 2026)

Until 29 October 2026 the website and the app had an AI chat, the event concierge, powered by Claude, made by Anthropic. It has been replaced by the Event helper above, which uses no AI. The conversations people had with it, and any replies they reported, are kept so we can follow up on them, until you ask us to delete them (see below).

The Houston Party Network app

The app, for iPhone and Android, uses the same account and the same information as this website, and everything on this page applies to it. On top of that:

• Notifications. If you allow them, your phone gives the app an address for notifications (a push token), which we keep with your account so we can tell you about your event — or, if you are a DJ, about a new song request. Notifications are sent through Expo, the company whose tools the app is built with, and delivered by Apple (Apple Push Notification service) or Google (Firebase Cloud Messaging). On Android, Firebase gives the app a random ID for this installation to deliver them. The address is removed when you sign out, and you can turn notifications off at any time in your phone's settings. We never send marketing as a notification.
• App updates. When the app checks for an update, it sends Expo a random ID for this installation of the app, its version and whether the phone is an iPhone or an Android phone, so the right update reaches it. Nothing in it says who you are.
• Photos and files. A photo or PDF you attach to a message is sent to us with the message. The app sees only the files you choose.
• The map. The Nights out map is Apple Maps on iPhone and, where the app shows it, Google Maps on Android. The app never asks where you are; Google's map works as Google's privacy policy describes. On Android, Google's map sends Google its own crash reports and information about how the map is used.
• No tracking. The app has no advertising, does not use your phone's advertising ID, and has no analytics of anyone else's, apart from the reports Google's map sends Google. When you use Plan My Event, it tells us which steps were reached — not who you are — so we can see where people stop.

Alerts on this website

If you turn on alerts on this device (on your Notifications page or My Events), your web browser gives us an address for notifications, which we keep with your account so we can tell you about your event or enquiry — or, if you are a DJ, about a new song request. Each alert is encrypted so that only your browser can read it, and is delivered by your browser's own notification service (Google, Mozilla, Apple or Microsoft). You can turn alerts off on the same page or in your browser's settings at any time. We never send marketing as an alert.

Song requests

A song request holds the song, the artist and, for karaoke, the name you give, and goes to the DJ you chose. If you allow notifications in the app, the request also keeps your phone's notification address, so we can tell you when the DJ adds your song to the queue or can't play it. To stop one phone flooding a DJ, we keep a scrambled code for the phone or browser it came from, never anything that says who you are. Every request, and every block a DJ makes, is deleted at 5 a.m. the next morning. If a DJ reports a request to us as offensive, a copy of its words (the song, the artist and the name given) is kept with the report so our admins can look into it, with nothing that says who sent it.

A DJ can add their Venmo, Cash App or PayPal name, a Zelle email or phone number, or another pay link to their request page, and guests see them as tip buttons. A tip is paid in that service, outside our website and app: HPN never handles it and never sees how you paid.

For HPN's DJs and staff: the team workspace

If you work with us as a DJ or on our staff, the team workspace (at h-townparty.com/team/ and in the app) is where your schedule, chats and paperwork live. Everything else on this page applies to it too. This is what it holds, and who sees it:

• Your profile and the team directory. Your name, photo, title, mobile number and email address. The rest of the team sees your name, photo and title, and your email address and mobile number unless you hide them in your settings. Your birthday, gender and home address, if you add them, are seen only by you and HPN's admins. HPN's admins can always see the number and email address of the DJs and staff they work with.
• Chat. Your messages, and the photos, videos, files and voice notes you send, are seen by the people in that chat, as is when each of them read it. If somebody reports a message, HPN's admins see the report and the message. If you tap Translate on a message, its text is sent to Anthropic to be translated (the app asks you first), and you can report a translation that is wrong or offensive. Your comments on updates and tasks are seen by the people the update or task is for, and can be reported and their writers blocked in the same way as messages.
• Updates, reactions and being online. Who liked an update is seen by everybody the update is for, and your reactions to a message by the people in that chat. Who has seen an update, or confirmed reading a must-read, and when, is seen by its author and HPN's admins and staff. The team sees whether you are online, from when you last used the workspace.
• Search. What you type into the workspace's search is used only to find the results, and is not kept.
• Your schedule. Your gigs are on the team schedule, which everybody on the team can see (a private event shows only as "Private event" to anyone not working it). The team can see the days you are unavailable; the reason you give is seen only by you and HPN's admins and staff. Your time off requests are seen by you and HPN's admins, with their type (such as sick leave), your note and any file you attach, such as a doctor's note.
• Your paperwork. Your W-9 (with your Social Security number or EIN), a photo of your ID, your bank details for paying you, the agreements you sign, and the pay statements we add. Only you and HPN's admins can open them. They are stored encrypted, and every time anybody else opens one, we record who and when. With a signature we keep when you signed, the kind of device, and a scrambled code for the internet connection it came from.
• Signing in. We send a one-time code to your email address or, if you choose, by text message to your mobile number (texts are sent through Twilio). We keep only a scrambled copy of the code; it works once, for ten minutes, and is deleted within two days.
• Notifications. Gig, chat and paperwork notifications reach your phone through Expo, Apple and Google, as above, or through your web browser's own notification service if you turn them on there. You choose which kinds you get in your settings.
• Forms. A form you send in the workspace, such as a supplies order, is seen by you and HPN's admins and staff.

We keep your paperwork while you are on the team. After you leave, we keep it for as long as tax rules require (for a W-9, at least four years); after that, ask us and we will delete it. Your chats and gig history stay in the workspace after you leave, so the people still in a conversation can make sense of it.

You can delete a team account like any other (see Deleting your account, below). That deletes your sign-in and your team profile, and with them your paperwork and pay statements, your availability, the forms you sent, and the photos, files and voice notes you sent in chats. Your messages are deleted from the chats they were sent to (each shows as a deleted message), and your comments on updates and tasks are deleted too. If somebody reported one of them, the report keeps a copy as HPN's record of what was done. An account that can open HPN's website editor is removed by whoever manages the site instead.

Cookies

We set a small number of cookies. One keeps you signed in. One protects our forms from being submitted on your behalf by another website. Where we have analytics switched on, Google Analytics sets its own cookies to count visits and show us which pages people actually use. We also use Google signals. If you are signed in to a Google account and have allowed Google to personalise ads, Google may connect your visits here with that account, so that we can see anonymous totals: roughly which age groups and interests our visitors have, and when the same person visits on more than one device. We only ever see those totals, never who you are, and we do not use them to show you ads. You can switch this off in your Google account's ad settings, or stop Google Analytics on every site with Google's opt-out add-on.

Who else sees it

Your enquiry comes to us. We do not sell your information, and we do not share it for anyone else's marketing. It passes through the companies that run the site for us — the host the site sits on, the service that sends our email, Anthropic for chat translation and the planning check, Expo for the app's notifications and updates, and, for HPN's team, Twilio for text messages. Each of them may use your information only to do that work for us, and must protect it with the same or equal care as this page describes.

Some services we use work under their own privacy policies, not ours: Apple and Google deliver the app's notifications and run its map; your web browser's notification service delivers alerts on this website; and Google Analytics counts visits to this website. OpenStreetMap draws the map on this website and, for HPN's team, finds where a gig's address is so the gig can show a map: only the address is sent, never a name. A page or team lesson that plays a YouTube or Vimeo video sends that company your IP address when the video loads. Your information goes no further.

How long we keep it

• Enquiries, plans you send us, event planning records and concierge conversations: until you ask us to delete them (see below), except booking and payment records we must keep for an event we have already run.
• Photos and files attached to an enquiry: deleted after one year.
• Song requests, and the blocks a DJ makes: deleted at 5 a.m. the next morning (a copy of a request a DJ reports is kept with the report, as reports are).
• Sign-in codes: deleted within two days.
• Questions typed into the Event helper, and your 👍 or 👎 on its answers: deleted after 90 days.
• Your account, and what goes with it: until you delete it.
• Our backups: the nightly copies are kept for 14 days, and the few copies made before each update of the site are replaced as newer ones are made. Something deleted leaves the backups as they are replaced.

Deleting your account

You can delete your account yourself: in the app, under Account › Delete your account, or on this website at h-townparty.com/accounts/delete/. That removes your sign-in, your notifications and the phones and browsers registered to receive them. Your enquiries and the planning record of an event we are running for you are our business records, so they stay unless you ask us to remove them as well.

Asking for a copy, or a deletion

Email or call us and we will send you a copy of what we hold about you, correct anything that is wrong, or delete it. If we have already run your event we may need to keep the booking and payment records, but the planning detail can go. If we turn down a request, reply to our answer and we will look at it again.

Age

The app and this website are for people aged 13 and over, and booking an event is for adults. We do not knowingly collect information from children under 13. If you think a child has sent us information, contact us and we will delete it.